How to Create SWOT Analysis for Non-profits

By Published On: October 14th, 2022Categories: Blog Post
How to Create SWOT Analysis for Non-profits

What is SWOT Analysis?

A SWOT analysis is a simple technique with which you can establish the Strengths, Weaknesses, Opportunities, and Threats of your organization. It provides a method to delve into your operations and determine where the organization stands in terms of efficiency. Today nearly every business carries out SWOT analyses to see how and where they can improve and achieve growth. In this article we shall explore and learn about SWOT analysis for nonprofit organizations.

  • Strengths: the internal advantages you have that can help you perform better, like trained and dedicated employees
  • Weaknesses: the internal deficits that can hamper your ability to perform well, like a shortage of resources
  • Opportunities: external situations that you can leverage to grow
  • Threats: external risks that could hinder your organization’s activities; factors not in your control like regulations, economic, social, and political factors etc.

Before we move on, you should know that having a great template really helps bring your SWOT analysis together. Check out our collection of SWOT templates for PowerPoint.

Why Does Your Non-profit Need a SWOT Analysis? 

Though traditionally, it’s businesses that conduct a SWOT analysis, non-profit SWOT analysis is now becoming very common, as it enables the directors to critically examine the performance of their organization and compare it with other non-profits. Here are some things a SWOT analysis can help establish:

  • Introspection helps you see what worked and what did not, and the reasons for those
  • Strategic plans for the year
  • Setting goals and defining the tools and techniques required to achieve them
  • Having an integrated strategy and making sure your team works alongside it

Decide when you want to conduct the analysis; if your entire planning is done quarterly or half-yearly, this can also be done at the same time. You can, however, do a SWOT analysis before taking major decisions or after implementing new campaigns.

Applications of SWOT Analysis for Non-profits

Non-profits use SWOT analysis to market, plan, develop programs, analyze requirements, and so on. For optimal benefits, non-profit organizations need to concentrate on analysing particular functions. Here is how you can use SWOT analysis non-profit in your organization:

Marketing Strategy

A non-profit organization needs funds to function; this means catching the public eye, demonstrating your success stories, and attracting more donors. It’s imperative you develop a plan that delivers maximum ROI. In the course of crafting a strategy, conducting a SWOT analysis can help you learn vital information regarding finances, staffing, possible donors, partners, and more. If you have a strong and reliable team, you can make that the focus of your marketing campaigns.

Improve Programs

Non-profit SWOT analysis can help you understand if your organization isn’t implementing best practices or what funding and publicity issues are present. You can also check if your programs receive the desired acceptance socially or not.

Redesign your Website

A SWOT analysis prior to a website project can help you understand if your organization’s visibility is poor or if your staff is not adequately tech-savvy. If you’re unable to attract new visitors, you must conduct an SEO audit to see how you can improve web traffic before you do anything else.

Tips for Creating an Effective SWOT Analysis for Non-profits     

Find the Root Cause

When you identify an issue, dig deeper to find the root cause, why it came about and its impact on your business. Discussions with team members can help you identify more of its aspects and take decisions; it’s possible that your strengths neutralize some threats.

Take Feedback

Your team members are likely to have different perspectives and may have something valuable to contribute. You want the truth to come out in this exercise, and hence, taking feedback is essential.

Be Honest

It is imperative to establish what keeps your organization ticking and what hampers it, so don’t try to hide the negative factors that become part of your SWOT analysis. Rather, concentrate on maximizing your strengths and opportunities outside, mitigating threats, and fixing the deficits.

Be Patient

Don’t rush through the analysis but do a thorough job; though you may spend time and money on it now, it will reap rich dividends in the future.

Quantify

Guesswork will not cut it; wherever possible, quantify the factors that make it to your SWOT; like shortage of x number of administrative staff, for example. Or, say you spent $500 on social media ads, and expected 2000 visitors, but only 750 actually came. This makes it easy to resolve the issues.

Think Differently

What seems like a threat or weakness may actually be a strength or opportunity if you look at it from a different perspective. Look at the issue with fresh eyes and an open mind.

Conducting a SWOT Analysis for Non-profits  

To perform a SWOT analysis, you must look internally at your strengths and weaknesses, and externally at the opportunities and threats.

Strengths in Nonprofit SWOT Analysis

This could be anything that your organization is good at. This can include:

  • Experienced staff
  • Dedicated volunteers
  • Clear objectives
  • A couple of regular and high-ticket donors
  • Subsidies from the government that take care of several expenses
  • Spacious office and adequate storage space that is owned or at a low rent
  • Reputed leaders with strong community connection
  • A great website with heavy traffic

Weaknesses in Nonprofit SWOT Analysis

Here you need to list anything that is a drawback or inadequate internally. This can include:

  • Paucity of funds
  • Shortage of skilled staff
  • Lacking facilities
  • No strong ties to the government or community
  • A pool of erratic donors
  • Improper intake process

Opportunities in Nonprofit SWOT Analysis

List all external factors which may be helpful to the organization. This can include:

  • Other non-profits want to team up with you
  • Government increases funding
  • Closing down of similar organizations in your area
  • Changing legislations that make it easier for you to operate

Threats in Nonprofit SWOT Analysis

These are external factors beyond your control, capable of hampering your operations. This can include:

  • Your donors becoming bankrupt or having business failure
  • The increasing cost of marketing campaigns
  • Unfavourable government policies
  • Unstable political situation
  • Potential war situation
  • Sudden change in the economic situation
  • Malicious actions by third parties to discredit you.

Example of Swot Analysis for a Non-profit organizations    

Here is a non-profit SWOT analysis example:

Name of the organization: Street Children and Us             

Example of Strengths in Nonprofit SWOT Analysis

  • A dedicated base of volunteers
  • Well-trained staff
  • Voluntary services by doctors and teachers in the area
  • A self-owned hall where the children are taught basic reading and writing, and hygiene for three hours every day
  • No other non-profit in the area providing a similar service
  • Successfully enrolled 3500 children in regular schools over the past 12 years
  • The founder is a street child who was helped by a kind family, who then made it his mission to pay it forward.

Examples of Weaknesses in Nonprofit SWOT Analysis

  • No regular donors
  • Volunteer burnout
  • Very few young (aged 20 to 50) volunteers
  • Inadequate record keeping.
  • Unable to attract new supporters

The solutions are to create outreach programs and appeal to younger individuals to volunteer at least for a couple of days a week, automating record keeping, reducing time-consuming events and press ahead with what works. Rope in young creative minds to roll out attractive marketing messages and create a buzz.

Examples of Opportunities in Nonprofit SWOT Analysis

  • Partner with local non-profits that don’t directly compete with you but provide complementary services – like a non-profit that cares for homeless single mothers
  • Showcase your success stories, like the children you enrolled who graduated from high school and went on to get decent jobs and their own accommodations.
  • A survey reveals that there are a few retired teachers in the area looking to do some social service; rope them in to help.

Examples of Threats in Nonprofit SWOT Analysis

  • Inability to quantify and measure the impact of some of your programs; solution – establish what impact is best to actually measure, so that you can convey that to the public
  • High external costs; solution – only go ahead with events that do well. Also discuss with your finance team to find other possible solutions
  • Local residents are not happy about having street children walking into a hall in their neighbourhood; solution – conduct awareness sessions and try to build empathy.