How to present project management process with a flow chart

Are you preparing for a project management process presentation in PowerPoint? Then, what type of templates and designs you are searching for? Do you think PowerPoint timelines and roadmaps designs are enough for a project management process presentation? I think you have heard about the flowchart, but have a little knowledge about how its functions. You’ve picked up the word before, but what is a flowchart? In project management, a flowchart is a visual supporter to understand the methodology you are using to manage the project. One of the key features of the flowchart is that it shows the interdependent and parallel processes over the course of the project’s life cycle. Hence, flowchart templates are the appropriate choice for a project management presentation when comparing timelines and roadmaps.

Project managers use a flow chart to offer a clear portrait of the process and to find ways to improve project efficiency. A process flowchart illustrates graphically the project’s objective and seeks to more logically order the activities therein. But, a flow chart can also help with monitoring development and even status reporting. Being a simple graphical representation of steps, it displays project stages in sequential order and is extensively used in reporting workflow, the flow of algorithms or processes. Normally, flowcharts display the steps as boxes of various kinds, and their order by connecting them with arrows. The project management flowchart is one of the many devices you need as a project manager to regulate the project. With this flowchart presentation, you can convey your information through a better channel in order to improve the efficiency of your team members.

What does a flowchart outline?

Whatever you want to outline related to project management process, you can incorporate with the flowchart. This is because of the fact that project management is an essential process that connects all other project activities and processes together. You can categorize the project management process with a flowchart and shows its functions from the very initiation. You can segment your project management process with your flowcharts, and give details of each step with an eye-catching graphics.

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The project management process needs a specific configuration that contains project management documentation; project plans, project management methods, information exchange, resources for the project planning and project implementation. You can also make a flowchart of project management process with main topics and sub-topics like project conception & initiation, definition and planning- plan, charter, scope, resources, budget schedule, approval, execution, assign tasks, performance and control, monitor progress, evaluation, documentation, celebrate.

The planning process is more complex. It starts with planning, collecting required data and the development and scope. The plan, of course, leads the resources, budgets, schedules, etc. each of those subsets leads to another point in the flow chart, as the risk plan or communications, which in turns flows into the change control plan and quality management. Finally, you may get approval or disapproval, if you get approval, which leads to the executing process or disapproval, sending you back to the beginning. So, a flowchart is suitable for project proposal planning and its implementation processes. The following features should be in action throughout the project management course; project introduction, project planning, project realization, project control, analysis and assessment of the project relevance.

The project process refers to a collection of the procedure as an exclusive action and represents the whole project implementation and the inside processes in the project. Work instructions, methods, network plans and tools are also considered.

A typical flowchart will note the monitoring and control process of the project, which starts with monitoring and control and leads to an integrated change control plan. That guides to quality control, which flows into reporting risk and issues, and so forth. A flow chart can aid in all fashion of project processes, such as the planning of a new product, documenting that procedures and modelling the business process for the project. It can also assist you to accomplish workflow, facts, the auditing process and anything else that is process-based. A flow chart offers the visual clarity you need to make various processes clear and easy to communicate. A flowchart ordered its events in a sequence that helps your viewers to know the concepts much easier than other visual templates.

What is the difference between flowchart and work breakdown structure?

A work breakdown structure displays the work assignments or tasks in a project. It is not worth for showing process, as a project flow chart. A work breakdown structure is a ladder-like decomposition of the project scope that must be done by the project team to create the necessary deliverables. In the other hand, a project management flow chart is a better tool to handle the project process. It is the best device for proper communication and demonstrating the steps spontaneously and systematically. Flow charts also serve as a good source of documentation and direct through the project’s process. Work breakdown structure is suitable for more specific tasks, whereas a flowchart is a good instrument for showing the overall process of a project.

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Project management flow chart is simply a map, certainly, a guide to how you are going to proceed over the course of your project. Through ready-made flowchart symbols and workflow clipart’s, a presenter can make amazing flowchart for project management that vividly illustrate how your business works. However, making a diagram is a time-consuming effort, so it is better to download. The benefit of flowcharts is that they display the activities involved in a project including the decision points, parallel paths, branching loops as well as the entire sequence of processing through mapping the operational details within the vector value chain. When the chart is created, it displays the method that the organization uses to attain a particular objective of the project. This will make easier for project managers to move through the process of determining, entrusting and scheduling each task to the team members.

PowerPoint flowcharts are ideal for presenting project management process than any diagrammatic representations. Use flow chart PowerPoint and keynote presentation as a template to start using flowcharts in your own projects.

By |2019-11-13T14:21:49+00:00November 13th, 2019|Presentation, Presentation Template|0 Comments