Conflict resolution: definition, process, and importance

By Published On: September 18th, 2020Categories: conflict resolution, management
Conflict resolution: definition, process, and importance

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Hey, you are doing the wrong thing, it’s not like that… and so review all the process you have done earlier! If a manager has shouted to the subordinate, there is a chance of arousal of ill-feel. Naturally, there would be a sow of the seed of conflict between the manager and the subordinate. Conflict is an integral part of human life. How and when a conflict occurs, we can’t predict. However, when we making a new decision or trying to solve a problem, we will expect some outcomes of our activities, sometimes we know it may arouse conflict or it will be acceptable to all. Anyhow, this is the world of conflict; conflict is common between family members, colleagues, friends, diplomats, politicians, and even between nations. The conflict between concepts or ideas may lead to the creation of new concepts. However, the conflict between a manager and staff may create productivity loss and adverse effects on the organization. To tackle these situations, the organization should look for conflict resolution strategies.

Conflict resolution skills are needed for a wide range of positions across many job sectors. This requirement is based around the fact that conflict tends to reduce productivity and generate a difficult work environment, leading to undesirable turnover in staff and reduced confidence. Persons who are able to resolve conflicts are often outstanding mediators, logical, and able to manage difficult personalities from a place of empathy. But it is better to solve a conflict by using the skills owned by ourselves. If the conflict is beyond the reach of our hands, we can entrust a third person.

 

What is conflict resolution?

 

Simply said that conflict resolution is the process by which two or more parties reach a peaceful resolution to a disagreement or a dispute. The dispute may be personal, financial, political, or emotional. Conflict may occur between supervisors and subordinates, or between co-workers, or between service providers and their clients or customers. Conflict can also occur between groups, such as employees and management, or between whole departments. If you want to solve conflict, you should know the place of origin. Without knowing the causes of conflict we can’t resolve it. When a dispute arises, often the best course of action is conciliation to resolve the disparity.

Without an arbitrator, you can’t solve some disputes, solving a dispute never considered as a fail or a win.

Process of conflict resolution (for business managers)

The resolution of conflicts in the workplace naturally includes some or all of the following processes:

1. Recognition by the parties involved that a problem exists.
2. Reciprocated agreement to address the matter and find some resolution.
3. knowing others perspectives and understand why do they generate such issues
4. Detecting changes in attitude, behavior, and approaches to work by both sides that will lessen negative feelings.
5. Recognizing triggers to incidents of conflict.
6. Interventions by third parties such as Human Resources representatives or higher-level managers to mediate.
7. Willingness by one or both parties to compromise. Agreement on a plan to address differences.
8. Monitoring the influence of any agreements for change.
9. Disciplining or terminating employees who resist efforts to resolve conflicts.

Conflicts can be resolved in a variety of methods, including negotiation, mediation, arbitration, and litigation.

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Negotiation

The principles of collaborative negotiation are useful to solve a dispute around you. This is the technique of deal-making that help to solve a problem within your limit. For instance, you should target to explore the interests underlying parties’ positions, such as a need to resolve a dispute without attracting negative publicity or to patch-up a broken business relationship. Besides, determine your best substitute to a discussed agreement; what you will do if you be unsuccessful to reach an agreement, such as finding a new partner or filing a lawsuit. By negotiating options and looking for tradeoffs across disputes, you may be able to negotiate a desirable outcome to your disagreement without the help of outside parties.

Mediation

In mediation, disputants enlist a skilled, neutral third party to help them come to harmony. Rather than imposing a solution, a professional mediator inspires disputants to search the interests underlying their positions. Working with disputants both together and individually, mediators seek to help them find out a resolution that is viable, voluntary, and nonbinding.

Arbitration

Arbitration resembles a court trial. Here, a neutral third party serves as a judge and make proper decisions to end the dispute. The arbitrator listens to the arguments and evidence presented by each side and then extracts a binding and often confidential decision. Although disputants typically cannot appeal an arbitrator’s decision, they can negotiate most features of the arbitration process, including whether lawyers will be present and which principles of evidence will be used.

Litigation

In a civil trial, a defendant and a litigant face off before either a judge or a judge and bench, who weigh the evidence and make a decision. Information presented in hearings and trials usually enters the public record. Lawyers typically rule litigation, which often ends in a negotiated settlement during the pretrial period.

Negotiation and mediation are the informal procedures that always try to make decisions without harming the disputants. Conflict-resolution training can further improve your ability to negotiate satisfactory resolutions to your disputes.

Types of conflict resolution skills

Assertiveness

A supervisor might take the initiative to organize a meeting between two employees who have involved in a public dispute. An worker might seek out a person with whom they’re having disagreement to suggest working together to find ways to co-exist more harmony.

♦Expressive
♦Balanced Approach
♦Frankness
♦Decisive
♦Delegation
♦Fact-Based
♦Fair
♦Firm
♦Leadership
♦Manages Emotions
♦Management
♦ Negotiating
♦Sociable
♦Voices Opinions
♦Problem-Solving
♦Self-Control
♦Stress-Management

Listening skills

A negotiator should have counselling skills. Active listening is the core of counselling. Active listening is the only way that the negotiator would get the nature of the disputes between an employee and a manager.

• Communicative
• Attentiveness
• Conscientiousness
• Considerate
• Empathy
• Encouraging
• Intuitive
• Listening
• Negotiation
• Nonverbal Communication
• Persuasion
• Predicting
• Presentation
• Professional
• Relationship Building
• Respectful
• Sense of Humor
• Sincere
• Sociable
• Understanding
• Verbal communication

Empathy

A mediator might inspire empathy by asking employees in conflict to each describe how the other might be feeling and discerning, and how the situation might look to the other party. Empathy is also a significant skill for mediators, who must be able to understand each party’s perspective, without necessarily agreeing with either.

• Asking for Feedback
• Building Trust
• Compassion
• Inclusion
• Giving Feedback
• Handling Difficult Personalities
• Managing Emotions
• High Emotional Intelligence
• Identifying Nonverbal Cues
• Recognizing Differences
• Understanding Different Viewpoints
• Interpersonal
• Patience
• Personable
• Self-Awareness
• Self-Control
• Trustworthy
• Welcoming Opinions

Facilitation

Managers of opposing departments might facilitate a joint brainstorming meeting with their teams to generate solutions to ongoing points of conflict. Group facilitation techniques can also be used to evade triggering conflict during group decision-making, in the first place.

• Brainstorming
• Collaboration
• Conflict Management
• Diplomatic
• Ethical
• Humble
• Influential
• Insightful
• Intuitive
• Listening
• Organized
• Patience
• Perceptive
• Planning
• Practical
• Realistic
• Reflective
• Teamwork

Conflict resolutions techniques

Different people use different techniques to resolve conflict. If you are arbitrating to solve an issue, your technique should match with your behavior. If the managers directly handling conflict between them and staff members, they should also be alerted to choose the styles that they can adaptable to their behavior. Here, the following are some techniques of conflict resolution.

Competing

Competing is used by people who go into conflict planning to conquest. They’re assertive and not cooperative. This method is characterized by the assumption that one side gains and everyone else lose. It doesn’t let room for diverse standpoints into a well-informed total picture. Competing might work in sports or combat, but it’s rarely a good strategy for group problem-solving.

Avoiding

Avoiding is when people just neglect or withdraw from the conflict. They select this method when the discomfort of hostility exceeds the potential reward of the resolution of the conflict. While this might seem easy to lodge the facilitator, people aren’t really backing anything of value to the conversation and maybe withholding worthwhile ideas. When conflict is avoided, nothing is set on.

Accommodating

Accommodating is an approach where one party gives in to the wishes or demands of another. They’re being cooperative but not assertive. This may appear to be a diplomatic way to give in when one figure out she/he has been wrong about a dispute. It’s less helpful when one party accommodates another merely to preserve harmony or to avoid trouble.

Collaborating

Collaborating is the technique used when people are both assertive and cooperative. A group may learn to allow each member to make a contribution with the possibility of co-creating a joint solution that everyone can support.

Compromising

In this method, participants are partially cooperative and assertive. The concept is that everyone gives up a little bit of what they want, and no one gets everything they want. This style of conflict can be more time-consuming and need more “people skills” than other conflict resolution methods.

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