{"id":15841,"date":"2024-02-14T05:07:41","date_gmt":"2024-02-14T05:07:41","guid":{"rendered":"https:\/\/slidebazaar.com\/blog\/?p=15841"},"modified":"2024-02-14T05:07:43","modified_gmt":"2024-02-14T05:07:43","slug":"how-to-enhance-your-powerpoint-workflow","status":"publish","type":"post","link":"https:\/\/slidebazaar.com\/blog\/how-to-enhance-your-powerpoint-workflow\/","title":{"rendered":"How to Enhance Your PowerPoint Workflow"},"content":{"rendered":"\n<p>Creating presentations, let\u2019s face it, can be a hassle. Especially when you have short deadlines to meet, and you have to stay up late at night to finish up your work. In this article, we\u2019ll take a look at some actionable tips and tricks that you can use to speed up your PowerPoint workflow and turn your presentation creation into a streamlined process.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-tips-on-enhancing-powerpoint-workflow\">Tips on Enhancing PowerPoint Workflow:&nbsp;<\/h2>\n\n\n\n<p>Before diving into creating your slides, it helps to first sketch out your content flow with a very simple storyboard. This helps you clarify your message and prevents information overload. Having a simple storyboard helps you organize your content and gives your presentation content a very natural flow, which makes it much more impactful. Finally, it helps speed up your presentation creation process.&nbsp;<\/p>\n\n\n\n<p>Use slide layouts whenever you can. <strong>PowerPoint offers pre-designed layouts for different content types. Using these layouts can save time and ensure consistency. <\/strong>\u00a0<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"349\" height=\"156\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-49.png\" alt=\"Option in PowerPoint that lets you add layouts to your presentation.\" class=\"wp-image-15866\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-49.png 349w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-49-300x134.png 300w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-49-200x89.png 200w\" sizes=\"auto, (max-width: 349px) 100vw, 349px\" \/><\/figure>\n<\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"535\" height=\"623\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-50.png\" alt=\"The layout options available by default in PowerPoint, labelled as Office Theme.\" class=\"wp-image-15867\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-50.png 535w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-50-258x300.png 258w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-50-200x233.png 200w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-50-400x466.png 400w\" sizes=\"auto, (max-width: 535px) 100vw, 535px\" \/><\/figure>\n<\/div>\n\n\n<p>Similarly, there are outlines that you can use within PowerPoint that can help you organize your points hierarchically. This eases content management and rearrangement.\u00a0\u00a0But this only works if you&#8217;re using Text Placeholders in your PowerPoint presentation. <\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"939\" height=\"154\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-51.png\" alt=\"The Outline View button as seen on PowerPoint.\" class=\"wp-image-15868\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-51.png 939w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-51-300x49.png 300w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-51-768x126.png 768w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-51-200x33.png 200w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-51-400x66.png 400w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-51-600x98.png 600w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-51-800x131.png 800w\" sizes=\"auto, (max-width: 939px) 100vw, 939px\" \/><\/figure>\n<\/div>\n\n\n<p><strong>Group related slides within the &#8220;Slide Sorter&#8221; view for better navigation and organization. This can also help speed up your slide creation process.<\/strong>\u00a0<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"946\" height=\"156\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-52.png\" alt=\"The Slide Sorter button, as seen on PowerPoint.\" class=\"wp-image-15869\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-52.png 946w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-52-300x49.png 300w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-52-768x127.png 768w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-52-200x33.png 200w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-52-400x66.png 400w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-52-600x99.png 600w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-52-800x132.png 800w\" sizes=\"auto, (max-width: 946px) 100vw, 946px\" \/><\/figure>\n<\/div>\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"465\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-53-1024x465.png\" alt=\"The Slide Sorter view on PowerPoint where you can sort and group similar slides together.\" class=\"wp-image-15870\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-53-1024x465.png 1024w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-53-300x136.png 300w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-53-768x348.png 768w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-53-1536x697.png 1536w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-53-200x91.png 200w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-53-400x182.png 400w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-53-600x272.png 600w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-53-800x363.png 800w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-53-1200x545.png 1200w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-53.png 1633w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\">Workflow Hacks for PowerPoint:\u00a0<\/h2>\n\n\n\n<p>Keyboard shortcuts: There are many useful and easy-to-remember PowerPoint shortcuts that you can use during your presentation creation process. You can find a comprehensive list of these shortcuts online. My advice is to learn 3-4 shortcuts every day, and use them whenever you\u2019re working on your slides. In no time, you\u2019ll have many useful PowerPoint shortcuts at your disposal, enhancing your PowerPoint workflow.\u00a0<\/p>\n\n\n\n<blockquote class=\"instagram-media\" data-instgrm-captioned data-instgrm-permalink=\"https:\/\/www.instagram.com\/p\/ChZ4tXMv0Ms\/?utm_source=ig_embed&amp;utm_campaign=loading\" data-instgrm-version=\"14\" style=\" background:#FFF; border:0; border-radius:3px; box-shadow:0 0 1px 0 rgba(0,0,0,0.5),0 1px 10px 0 rgba(0,0,0,0.15); margin: 1px; max-width:540px; min-width:326px; padding:0; width:99.375%; width:-webkit-calc(100% - 2px); width:calc(100% - 2px);\"><div style=\"padding:16px;\"> <a href=\"https:\/\/www.instagram.com\/p\/ChZ4tXMv0Ms\/?utm_source=ig_embed&amp;utm_campaign=loading\" style=\" background:#FFFFFF; line-height:0; padding:0 0; text-align:center; text-decoration:none; width:100%;\" target=\"_blank\" rel=\"noopener\"> <div style=\" display: flex; flex-direction: row; align-items: center;\"> <div style=\"background-color: #F4F4F4; border-radius: 50%; flex-grow: 0; height: 40px; margin-right: 14px; width: 40px;\"><\/div> <div style=\"display: flex; flex-direction: column; flex-grow: 1; justify-content: center;\"> <div style=\" background-color: #F4F4F4; border-radius: 4px; flex-grow: 0; height: 14px; margin-bottom: 6px; width: 100px;\"><\/div> <div style=\" background-color: #F4F4F4; border-radius: 4px; flex-grow: 0; height: 14px; width: 60px;\"><\/div><\/div><\/div><div style=\"padding: 19% 0;\"><\/div> <div style=\"display:block; height:50px; margin:0 auto 12px; width:50px;\"><svg width=\"50px\" height=\"50px\" viewBox=\"0 0 60 60\" version=\"1.1\" xmlns=\"https:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"https:\/\/www.w3.org\/1999\/xlink\"><g stroke=\"none\" stroke-width=\"1\" fill=\"none\" fill-rule=\"evenodd\"><g transform=\"translate(-511.000000, -20.000000)\" fill=\"#000000\"><g><path d=\"M556.869,30.41 C554.814,30.41 553.148,32.076 553.148,34.131 C553.148,36.186 554.814,37.852 556.869,37.852 C558.924,37.852 560.59,36.186 560.59,34.131 C560.59,32.076 558.924,30.41 556.869,30.41 M541,60.657 C535.114,60.657 530.342,55.887 530.342,50 C530.342,44.114 535.114,39.342 541,39.342 C546.887,39.342 551.658,44.114 551.658,50 C551.658,55.887 546.887,60.657 541,60.657 M541,33.886 C532.1,33.886 524.886,41.1 524.886,50 C524.886,58.899 532.1,66.113 541,66.113 C549.9,66.113 557.115,58.899 557.115,50 C557.115,41.1 549.9,33.886 541,33.886 M565.378,62.101 C565.244,65.022 564.756,66.606 564.346,67.663 C563.803,69.06 563.154,70.057 562.106,71.106 C561.058,72.155 560.06,72.803 558.662,73.347 C557.607,73.757 556.021,74.244 553.102,74.378 C549.944,74.521 548.997,74.552 541,74.552 C533.003,74.552 532.056,74.521 528.898,74.378 C525.979,74.244 524.393,73.757 523.338,73.347 C521.94,72.803 520.942,72.155 519.894,71.106 C518.846,70.057 518.197,69.06 517.654,67.663 C517.244,66.606 516.755,65.022 516.623,62.101 C516.479,58.943 516.448,57.996 516.448,50 C516.448,42.003 516.479,41.056 516.623,37.899 C516.755,34.978 517.244,33.391 517.654,32.338 C518.197,30.938 518.846,29.942 519.894,28.894 C520.942,27.846 521.94,27.196 523.338,26.654 C524.393,26.244 525.979,25.756 528.898,25.623 C532.057,25.479 533.004,25.448 541,25.448 C548.997,25.448 549.943,25.479 553.102,25.623 C556.021,25.756 557.607,26.244 558.662,26.654 C560.06,27.196 561.058,27.846 562.106,28.894 C563.154,29.942 563.803,30.938 564.346,32.338 C564.756,33.391 565.244,34.978 565.378,37.899 C565.522,41.056 565.552,42.003 565.552,50 C565.552,57.996 565.522,58.943 565.378,62.101 M570.82,37.631 C570.674,34.438 570.167,32.258 569.425,30.349 C568.659,28.377 567.633,26.702 565.965,25.035 C564.297,23.368 562.623,22.342 560.652,21.575 C558.743,20.834 556.562,20.326 553.369,20.18 C550.169,20.033 549.148,20 541,20 C532.853,20 531.831,20.033 528.631,20.18 C525.438,20.326 523.257,20.834 521.349,21.575 C519.376,22.342 517.703,23.368 516.035,25.035 C514.368,26.702 513.342,28.377 512.574,30.349 C511.834,32.258 511.326,34.438 511.181,37.631 C511.035,40.831 511,41.851 511,50 C511,58.147 511.035,59.17 511.181,62.369 C511.326,65.562 511.834,67.743 512.574,69.651 C513.342,71.625 514.368,73.296 516.035,74.965 C517.703,76.634 519.376,77.658 521.349,78.425 C523.257,79.167 525.438,79.673 528.631,79.82 C531.831,79.965 532.853,80.001 541,80.001 C549.148,80.001 550.169,79.965 553.369,79.82 C556.562,79.673 558.743,79.167 560.652,78.425 C562.623,77.658 564.297,76.634 565.965,74.965 C567.633,73.296 568.659,71.625 569.425,69.651 C570.167,67.743 570.674,65.562 570.82,62.369 C570.966,59.17 571,58.147 571,50 C571,41.851 570.966,40.831 570.82,37.631\"><\/path><\/g><\/g><\/g><\/svg><\/div><div style=\"padding-top: 8px;\"> <div style=\" color:#3897f0; font-family:Arial,sans-serif; font-size:14px; font-style:normal; font-weight:550; line-height:18px;\">View this post on Instagram<\/div><\/div><div style=\"padding: 12.5% 0;\"><\/div> <div style=\"display: flex; flex-direction: row; margin-bottom: 14px; align-items: center;\"><div> <div style=\"background-color: #F4F4F4; border-radius: 50%; height: 12.5px; width: 12.5px; transform: translateX(0px) translateY(7px);\"><\/div> <div style=\"background-color: #F4F4F4; height: 12.5px; transform: rotate(-45deg) translateX(3px) translateY(1px); width: 12.5px; flex-grow: 0; margin-right: 14px; margin-left: 2px;\"><\/div> <div style=\"background-color: #F4F4F4; border-radius: 50%; height: 12.5px; width: 12.5px; transform: translateX(9px) translateY(-18px);\"><\/div><\/div><div style=\"margin-left: 8px;\"> <div style=\" background-color: #F4F4F4; border-radius: 50%; flex-grow: 0; height: 20px; width: 20px;\"><\/div> <div style=\" width: 0; height: 0; border-top: 2px solid transparent; border-left: 6px solid #f4f4f4; border-bottom: 2px solid transparent; transform: translateX(16px) translateY(-4px) rotate(30deg)\"><\/div><\/div><div style=\"margin-left: auto;\"> <div style=\" width: 0px; border-top: 8px solid #F4F4F4; border-right: 8px solid transparent; transform: translateY(16px);\"><\/div> <div style=\" background-color: #F4F4F4; flex-grow: 0; height: 12px; width: 16px; transform: translateY(-4px);\"><\/div> <div style=\" width: 0; height: 0; border-top: 8px solid #F4F4F4; border-left: 8px solid transparent; transform: translateY(-4px) translateX(8px);\"><\/div><\/div><\/div> <div style=\"display: flex; flex-direction: column; flex-grow: 1; justify-content: center; margin-bottom: 24px;\"> <div style=\" background-color: #F4F4F4; border-radius: 4px; flex-grow: 0; height: 14px; margin-bottom: 6px; width: 224px;\"><\/div> <div style=\" background-color: #F4F4F4; border-radius: 4px; flex-grow: 0; height: 14px; width: 144px;\"><\/div><\/div><\/a><p style=\" color:#c9c8cd; font-family:Arial,sans-serif; font-size:14px; line-height:17px; margin-bottom:0; margin-top:8px; overflow:hidden; padding:8px 0 7px; text-align:center; text-overflow:ellipsis; white-space:nowrap;\"><a href=\"https:\/\/www.instagram.com\/p\/ChZ4tXMv0Ms\/?utm_source=ig_embed&amp;utm_campaign=loading\" style=\" color:#c9c8cd; font-family:Arial,sans-serif; font-size:14px; font-style:normal; font-weight:normal; line-height:17px; text-decoration:none;\" target=\"_blank\" rel=\"noopener\">A post shared by SlideBazaar | PowerPoint Templates (@slidebazaar)<\/a><\/p><\/div><\/blockquote> <script async src=\"\/\/www.instagram.com\/embed.js\"><\/script>\n\n\n\n<p>Custom Quick Access Toolbar: You can add frequently used commands to the toolbar for instant access. This helps speed up your presentation creation process. <strong>Here\u2019s a quick guide on how to do this<\/strong>.<\/p>\n\n\n\n<p>The Quick Access Toolbar is visible on the very top of your PowerPoint menu. Here&#8217;s what it looks like:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"641\" height=\"224\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-54.png\" alt=\"Quick Access Toolbar as seen on Powerpoint.\" class=\"wp-image-15872\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-54.png 641w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-54-300x105.png 300w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-54-200x70.png 200w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-54-400x140.png 400w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-54-600x210.png 600w\" sizes=\"auto, (max-width: 641px) 100vw, 641px\" \/><\/figure>\n<\/div>\n\n\n<p>It gives you a list of handy features that remain there, no matter which tab you&#8217;re on. To improve your workflow in PowerPoint, you can also add your most used commands to the Quick Access Toolbar so that they&#8217;re always available when you need them. To do this, click on the Quick Access Toolbar, and select More Commands.<\/p>\n\n\n\n<p>The following window will appear:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1025\" height=\"837\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-55.png\" alt=\"This is a window that lets you customize your Quick Access Toolbar and lets you add more commands to it. \" class=\"wp-image-15873\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-55.png 1025w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-55-300x245.png 300w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-55-768x627.png 768w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-55-200x163.png 200w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-55-400x327.png 400w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-55-600x490.png 600w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2024\/02\/image-55-800x653.png 800w\" sizes=\"auto, (max-width: 1025px) 100vw, 1025px\" \/><\/figure>\n<\/div>\n\n\n<p>The box on the right shows the commands already in your Quick Access Toolbar, and the the one on the left lists out the commands you can add. Find and add your most used commands to the right side using the Add >> button, and click OK. You will now have these commands always available on your PowerPoint, just one click away.<\/p>\n\n\n\n<p>Reuse Slides: Consider reusing slides from past presentations instead of starting from scratch, saving valuable time and effort. You can use SlideBazaar\u2019s plugin to easily save and reuse slides later on. <strong><a href=\"https:\/\/slidebazaar.com\/powerpoint-addin\/\">Check out the plugin here<\/a><\/strong>.<\/p>\n\n\n\n<iframe loading=\"lazy\" width=\"560\" height=\"315\" src=\"https:\/\/www.youtube.com\/embed\/U7RzI8Oy3Ho?si=X1uZI9GrbTQZvCNh\" title=\"YouTube video player\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n\n\n\n<p>Another tip is to use the Slide Master and placeholders to speed up your workflow. Using Slide Master helps you make changes to all your slides, in a few steps. Knowing how to use the Slide Master can really enhance your workflow, so make sure you check it out and learn as much as you can.<strong> <a href=\"https:\/\/slidebazaar.com\/blog\/how-to-use-slide-master-in-powerpoint\/\">Here\u2019s another article on using the Slide Master<\/a>.<\/strong><\/p>\n\n\n\n<p><strong>Bonus Tips:\u00a0<\/strong><\/p>\n\n\n\n<p>Presentation Templates: Utilize high-quality, pre-designed templates to expedite the setup process and provide a solid design foundation. With templates, you could create stunning presentations in a fraction of the time it would usually take. I mean once you start using templates, there is no going back. That\u2019s how much time you can save.&nbsp;&nbsp;<\/p>\n\n\n\n<p>PowerPoint Add-in: There are many PowerPoint add-ins, <span style=\"text-decoration: underline;\"><a href=\"https:\/\/slidebazaar.com\/powerpoint-addin\/\">like this free one<\/a><\/span>.\u00a0<\/p>\n\n\n\n<p>This add-in gives you access to a massive repertoire of presentation templates, and many useful tools that help you create professional, beautiful presentations in no time. You should definitely spare a minute and check out the plugin to truly understand what I\u2019m talking about.&nbsp;&nbsp;<\/p>\n\n\n\n<p>By implementing these tips and tricks, you can revolutionize your PowerPoint workflow. Just remember to check your presentation at least once before the presentation to make sure you haven\u2019t made any mistakes. Sometimes, rushing through a presentation can cause you to overlook some mistakes here and there. Anyway, I hope you\u2019re able to put these tips to good use. Until next time, good luck on your presentation!&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Creating presentations, let\u2019s face it, can be a hassle. Especially when you have short deadlines to meet, and you have to stay up late at night to finish up your work. 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