{"id":14036,"date":"2022-10-27T10:37:35","date_gmt":"2022-10-27T10:37:35","guid":{"rendered":"https:\/\/slidebazaar.com\/blog\/?p=14036"},"modified":"2026-03-11T05:33:19","modified_gmt":"2026-03-11T05:33:19","slug":"how-to-change-data-in-charts-diagrams-in-powerpoint","status":"publish","type":"post","link":"https:\/\/slidebazaar.com\/blog\/how-to-change-data-in-charts-diagrams-in-powerpoint\/","title":{"rendered":"How to Change the Data in Charts and Diagrams in PowerPoint for Windows"},"content":{"rendered":"\n<p>Working with charts and diagrams can prove to be a hassle. For both newbies and experienced people. Here&#8217;s a quick guide to change the data in charts and diagrams in PowerPoint.<\/p>\n\n\n\n<p>While inserting a new chart in PowerPoint, you might see an instance of the Excel sheet containing some model data for your chart jumps up in the PowerPoint. You have to change the data within that small part of excel sheet to auto-update the changes on the chart on your slide. This small Excel sheet that stores your data has no separate existence. There is no separate Excel sheet saved containing your data and is stored within the PowerPoint presentation itself.<\/p>\n\n\n\n<p>Also, check out this video from our YouTube account to learn more about charts in PowerPoint:<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Inserting and Modifying Charts in PowerPoint - Quick Tutorial\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/4XyJOwI1nLE?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Changing Data in Charts and Diagrams in PowerPoint<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select the chart on your slide that needs to be modified. For the explanation purpose, we have used (and selected) a Column chart as shown in the figure below.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/Changing-the-data-in-charts_1.png\" alt=\"You can change the data in charts and diagrams in PowerPoint\" class=\"wp-image-2033\"\/><figcaption class=\"wp-element-caption\">Figure A: Chart selected on the slide.<\/figcaption><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Right click the chart<\/strong> and select <strong>Edit Data<\/strong> or <strong>Edit Data in Excel<\/strong>. Alternatively, after selecting the chart, select the&nbsp;<strong>Chart Tools<\/strong>&nbsp;and then the&nbsp;<strong>Design&nbsp;<\/strong>tab from the Ribbon and then click the bottom half of the&nbsp;<strong>Edit Data<\/strong><\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/Changing-the-data-in-charts_2.png\" alt=\"Edit Data button to change data in charts\" class=\"wp-image-2034\"\/><figcaption class=\"wp-element-caption\">Figure B: Edit Data button.<\/figcaption><\/figure>\n<\/div>\n\n\n<p>&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>When you do as said the Edit Data drop-down menu containing two options would be opened, as shown below in Figure C.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/Changing-the-data-in-charts_3.png\" alt=\"Drop-down menu of Edit Data.\" class=\"wp-image-2026\"\/><figcaption class=\"wp-element-caption\">Figure C: Drop-down menu of Edit Data.<\/figcaption><\/figure>\n<\/div>\n\n\n<p>&nbsp;<\/p>\n\n\n\n<p>Edit Data: Selecting the&nbsp;<strong>Edit Data&nbsp;<\/strong>option will open a small part of Excel sheet which contains the chart data within the PowerPoint as shown in the below Figure D.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/Changing-the-data-in-charts_4.png\" alt=\"A small part of the Excel sheet which contains the chart data opened inside PowerPoint.\" class=\"wp-image-2027\"\/><figcaption class=\"wp-element-caption\">Figure D: A small part of the Excel sheet which contains the chart data opened inside &nbsp;PowerPoint.<\/figcaption><\/figure>\n<\/div>\n\n\n<p>&nbsp;<\/p>\n\n\n\n<p>Edit Data in Excel: when you select this option, a new sheet of Excel 2016 containing the same chart data will be launched as shown in Figure E.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/Changing-the-data-in-charts_5.png\" alt=\"An excel sheet containing the chart data.\" class=\"wp-image-2028\"\/><figcaption class=\"wp-element-caption\">Figure E: An excel sheet containing the chart data.<\/figcaption><\/figure>\n<\/div>\n\n\n<p>&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can either select the&nbsp;<strong>Edit Data<\/strong>&nbsp;directly or the&nbsp;<strong>Edit Data<\/strong>&nbsp;in Excel options. And you can change the Category and\/or Series names and also their given values within the resultant Excel sheet itself. In order to do that, you have to first select the specific cell in the Excel sheet, and then enter the new value (or name). Figure F shows all values except the names, of the sample chart changed. Compare Figures D and F.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/Changing-the-data-in-charts_6.png\" alt=\"Modified Chart data.\" class=\"wp-image-2029\"\/><figcaption class=\"wp-element-caption\">Figure F: Modified Chart data.<\/figcaption><\/figure>\n<\/div>\n\n\n<p>&nbsp;<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><em>Tip:<\/em>&nbsp;<em>To launch the complete Excel interface, as shown in Figure E, you just have to click the small icon representing Excel (highlighted in red within Figure F, &nbsp;top portion) within the smaller Excel window.<\/em><\/p>\n<\/blockquote>\n\n\n\n<ul class=\"wp-block-list\">\n<li>When you are finished with editing values and names within the Excel sheet, you can close the small Excel sheet (or Excel itself). The changes you made will automatically reflect in the chart on the PowerPoint slide.<\/li>\n\n\n\n<li>Now, Save your PowerPoint presentation.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-change-the-order-of-the-data-series-in-powerpoint\"><strong>How to change the order of the data series in PowerPoint<\/strong><\/h2>\n\n\n\n<p>To change the order of a data series, you need to work with a chart that has more than one data series.<\/p>\n\n\n\n<p>From the chart, select a data series you want, and then go to <strong>Chart Design<\/strong> and click on <strong>Select Data<\/strong>. This should open up the following dialog box:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"581\" height=\"317\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/image-1.png\" alt=\"\" class=\"wp-image-14039\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/image-1.png 581w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/image-1-300x164.png 300w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/image-1-200x109.png 200w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/image-1-400x218.png 400w\" sizes=\"auto, (max-width: 581px) 100vw, 581px\" \/><\/figure>\n<\/div>\n\n\n<p>Click on the data series you want to change the order of (on the left) and click the arrows to move it up and down. This is how you change the order of the data series in PowerPoint.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to remove or add a data series in PowerPoint<\/strong><\/h2>\n\n\n\n<p>To add or remove a data series from a chart in PowerPoint first:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click on the chart<\/li>\n\n\n\n<li>Go to <strong>Chart Design<\/strong> and click on Select Data. You will see a pop up box like the one shown above.<\/li>\n\n\n\n<li>In the <strong>Select Data Source<\/strong> pop up box follow the following instructions:<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>To<\/strong><\/td><td><strong>Do This<\/strong><\/td><\/tr><tr><td>Add a series&nbsp;\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<\/td><td>Under Legend Entries (Series), click the <strong>Add<\/strong>, and then add the data.<\/td><\/tr><tr><td>Remove a series<\/td><td>Under Legend Entries (Series), select a data series and click on <strong>Remove<\/strong>.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to change the fill color of the data series<\/strong> in PowerPoint<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the chart, select a data series which you want to edit, and then click&nbsp;<strong>Format<\/strong><\/li>\n<\/ul>\n\n\n\n<p>For example, in a row chart, click a column, and all the rows of that data series become selected.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>From the <strong>Shape Styles<\/strong>, click the arrow beside <strong>Shape Fill<\/strong> button, and then click the color of your choice.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to add data labels<\/strong> to a chart in PowerPoint<\/h2>\n\n\n\n<p>Labels are added to show the data point values from the Excel sheet in the chart.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select the data series for which you want data labels<\/li>\n\n\n\n<li>Click on the plus icon next to the chart<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"287\" height=\"231\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/image-2.png\" alt=\"\" class=\"wp-image-14042\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/image-2.png 287w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/image-2-200x161.png 200w\" sizes=\"auto, (max-width: 287px) 100vw, 287px\" \/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Select <strong>Data Label<\/strong>. Expand this section using the arrow button to change the position of the data label.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"206\" height=\"247\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/image-3.png\" alt=\"\" class=\"wp-image-14043\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/image-3.png 206w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/10\/image-3-200x240.png 200w\" sizes=\"auto, (max-width: 206px) 100vw, 206px\" \/><\/figure>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\"><strong>How to add a data table to a chart in PowerPoint<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Repeat the above step, but instead choose <strong>Data Table<\/strong> from the list of <strong>Chart Elements<\/strong>.<\/li>\n<\/ul>\n\n\n\n<p>Well, there you have it. A simple guide on how to change the data in charts and diagrams in PowerPoint for Windows. We hope this quick article was helpful. If you&#8217;re stuck somewhere and need help, feel free to reach out to us for help.<\/p>\n\n\n\n<p>If you need to build more complex charts and diagrams than what PowerPoint offers, the easiest way to go about it is to just download our <span style=\"text-decoration: underline;\"><a href=\"https:\/\/slidebazaar.com\/templates\/charts\/\">templates for PowerPoint charts<\/a><\/span>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Working with charts and diagrams can prove to be a hassle. For both newbies and experienced people. Here&#8217;s a quick guide to change the data in charts and diagrams in PowerPoint. While inserting a new chart in PowerPoint, you might see an instance of the Excel sheet containing some model data for your chart jumps [&hellip;]<\/p>\n","protected":false},"author":15,"featured_media":14103,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[430],"tags":[],"class_list":["post-14036","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Change the Data in Charts\/Diagrams in PowerPoint<\/title>\n<meta name=\"description\" content=\"Here&#039;s a quick and easy guide on how to change the data in charts and diagrams in PowerPoint on Windows with detailed instructions.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, 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