{"id":13316,"date":"2022-07-13T06:32:54","date_gmt":"2022-07-13T06:32:54","guid":{"rendered":"https:\/\/slidebazaar.com\/blog\/?p=13316"},"modified":"2022-12-13T11:49:16","modified_gmt":"2022-12-13T11:49:16","slug":"how-to-compare-and-combine-powerpoint-files","status":"publish","type":"post","link":"https:\/\/slidebazaar.com\/blog\/how-to-compare-and-combine-powerpoint-files\/","title":{"rendered":"How to Compare and Combine Two Versions of a PowerPoint File?"},"content":{"rendered":"<p><span style=\"font-weight: 500;\">When you work with a team, you will often have to accommodate feedback and changes suggested by everyone in the team. The real problem is to collate all the suggestions and implement them in a single PowerPoint presentation. Often, people will have different ways of giving feedback. Combining all the opinions from different people marked across multiple presentations might seem like an effortful task.\u00a0<\/span><span style=\"font-weight: 500;\">But, PowerPoint has features and established techniques to compare and combine two versions of files with ease. You can compare PowerPoint files, and combine 2 versions of a PPT file into one. Want to find out how? Read on.\u00a0<\/span><\/p>\n<p><b>Table of contents<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 500;\">An example (for context)<\/span><\/li>\n<li><span style=\"font-weight: 500;\">How to compare two versions of a PowerPoint file<\/span><\/li>\n<li><span style=\"font-weight: 500;\">Step 1: Save the reviewer\u2019s PowerPoint presentation version<\/span><\/li>\n<li><span style=\"font-weight: 500;\">Step 2: Open a version<\/span><\/li>\n<li><span style=\"font-weight: 500;\">Step 3: Head over to the Review tab<\/span><\/li>\n<li><span style=\"font-weight: 500;\">Step 4: Compare two PowerPoint files\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 500;\">Step 5: Combine PowerPoint presentations\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 500;\">Can you compare two versions of pictures on PowerPoint?<\/span><\/li>\n<li><span style=\"font-weight: 500;\">Can you compare two versions of animations on PowerPoint?<\/span><\/li>\n<li><span style=\"font-weight: 500;\">Can you compare transitions on PowerPoint?<\/span><\/li>\n<li><span style=\"font-weight: 500;\">Conclusion<\/span><\/li>\n<\/ul>\n<p><b>An example (for context)<\/b><\/p>\n<p><span style=\"font-weight: 500;\">Suppose you have the original version of your PowerPoint presentation named <\/span><i><span style=\"font-weight: 500;\">Version 1 <\/span><\/i><span style=\"font-weight: 500;\">and the one where one of your team members\/reviewer make edits as <\/span><i><span style=\"font-weight: 500;\">Version 2<\/span><\/i><span style=\"font-weight: 500;\">. Here are the differences between both the versions:<\/span><\/p>\n<p><i><span style=\"font-weight: 500;\">Version 1:<\/span><\/i><\/p>\n<p><span style=\"font-weight: 500;\">It has a sentence along with an image.<\/span><\/p>\n<p><i><span style=\"font-weight: 500;\">Version 2:<\/span><\/i><\/p>\n<p><span style=\"font-weight: 500;\">The reviewer edited the spelling of a word from the sentence since it was misspelled and added an additional image towards the right side of the existing image.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 500;\">We know the changes in this example can be manually spotted and corrected, but, we are using such an easy one to simply demonstrate the comparing and combining process.\u00a0<\/span><\/p>\n<h2><b>How to compare two versions of a PowerPoint file?<\/b><\/h2>\n<h3><b>Step 1: Save the reviewer\u2019s PowerPoint presentation version<\/b><\/h3>\n<p><span style=\"font-weight: 500;\">The very first step to compare and combine two versions of a PowerPoint file is to download the reviewer\u2019s PowerPoint presentation version. Once, you have done that, ensure you have the two versions of the file named in an easy-to-distinguish manner. Basically, both your version and the reviewer&#8217;s version should be identifiable with just a glance.\u00a0<\/span><\/p>\n<h3><b>Step 2: Open a version<\/b><\/h3>\n<p><span style=\"font-weight: 500;\">Now, it\u2019s time to open the version on which you are comfortable accommodating all the changes. If you feel like making all the changes to your original file, open that particular version.\u00a0<\/span><\/p>\n<h3><b>Step 3: Head over to the Review tab<\/b><\/h3>\n<p><span style=\"font-weight: 500;\">Once that\u2019s done, head over to the <\/span><b>Review <\/b><span style=\"font-weight: 500;\">tab toward the right-hand side of the PowerPoint ribbon, and click on <\/span><b>Compare <\/b><span style=\"font-weight: 500;\">function.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 500;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-13333 size-full\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/1.png\" alt=\"Select the review tab and click on compare to compare PowerPoint files\" width=\"441\" height=\"168\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/1.png 441w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/1-300x114.png 300w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/1-200x76.png 200w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/1-400x152.png 400w\" sizes=\"auto, (max-width: 441px) 100vw, 441px\" \/><\/span><\/p>\n<p><span style=\"font-weight: 500;\">This action will lead to a browse window popping up on the screen. Simply, identify and select the reviewed version of your presentation and click on <\/span><b>Merge<\/b><span style=\"font-weight: 500;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 500;\">Now, you will be able to see all the comments and changes from the two versions, all in one place.\u00a0<\/span><\/p>\n<h3><b>Step 4: Compare two PowerPoint files\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 500;\">Now, it\u2019s time to look for changes. Upon completion of the previous step, you will get back to the PowerPoint file you had opened with an additional <\/span><b>Revisions <\/b><span style=\"font-weight: 500;\">pane on the right-hand side of the slide along with some annotations on the slides.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-13334 size-full\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/2.png\" alt=\"Revision panel in PowerPoint\" width=\"383\" height=\"855\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/2.png 383w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/2-134x300.png 134w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/2-200x446.png 200w\" sizes=\"auto, (max-width: 383px) 100vw, 383px\" \/><\/p>\n<p><span style=\"font-weight: 500;\">The Revisions pane has two parts &#8211; <\/span><b>Slide Changes<\/b><span style=\"font-weight: 500;\"> and <\/span><b>Presentation Changes<\/b><span style=\"font-weight: 500;\">. As their name suggests, the former is where the comments can be seen and the latter is where the edits within the presentation can be seen. When you click on each list item from the Revisions pane, you will see the details about a change in the body of the slide. So, you can either go slide-by-slide with the edits or just follow the Revisions pane to compare.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 500;\">From the example mentioned in the beginning of the article, the changes made on <\/span><i><span style=\"font-weight: 500;\">Version 2<\/span><\/i><span style=\"font-weight: 500;\"> will appear on the presentation as comments and annotations. This includes the spelling changes, and the image addition.\u00a0<\/span><\/p>\n<h2>How to Merge Two PowerPoint Presentations<\/h2>\n<h3><b>Step 5: Combine PowerPoint presentations\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 500;\">You would be wondering how to merge the two PowerPoint presentations now. It\u2019s quite simple. You can straightaway apply all the changes by clicking on the <\/span><b>Accept <\/b><span style=\"font-weight: 500;\">button placed next to the Compare button. The dropdown menu that appears after this will give you two options &#8211; <\/span><i><span style=\"font-weight: 500;\">Accept All Changes to This Slide <\/span><\/i><span style=\"font-weight: 500;\">and <\/span><i><span style=\"font-weight: 500;\">Accept All Changes to the Presentation<\/span><\/i><span style=\"font-weight: 500;\">.\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-13335 size-full\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/5.png\" alt=\"Accept all changes when comparing 2 PowerPoint presentation files\" width=\"612\" height=\"246\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/5.png 612w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/5-300x121.png 300w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/5-200x80.png 200w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/5-400x161.png 400w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/5-600x241.png 600w\" sizes=\"auto, (max-width: 612px) 100vw, 612px\" \/><\/p>\n<p><span style=\"font-weight: 500;\">Here, one will let you apply the changes just to a single slide and the other will let you apply all the changes across the presentation. Similarly, you can use the <\/span><b>Reject <\/b><span style=\"font-weight: 500;\">button to reject all the changes on an individual slide or all across the presentation.<\/span><\/p>\n<p><span style=\"font-weight: 500;\">The same process goes for comments as well. You can remove comments by clicking on the <\/span><b>Delete <\/b><span style=\"font-weight: 500;\">button from the <\/span><b>Comments <\/b><span style=\"font-weight: 500;\">group. The dropdown menu that appears after this will give you two options &#8211; one for deleting the comments from that particular slide and the other for deleting the comments all across the presentation.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-13336 size-full\" src=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/7.png\" alt=\"Accept or reject all comments when comparing PowerPoint presentation files\" width=\"452\" height=\"243\" srcset=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/7.png 452w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/7-300x161.png 300w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/7-200x108.png 200w, https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/7-400x215.png 400w\" sizes=\"auto, (max-width: 452px) 100vw, 452px\" \/><\/p>\n<p><span style=\"font-weight: 500;\">The last two paragraphs mentioned about applying or rejecting all the changes in one go. But, in reality, you may not be interested in bulk accepting or rejecting changes and comments. While you perform the revisions, you will see\u00a0 yellow checkboxes against each change next to the <\/span><b>Other authors<\/b><span style=\"font-weight: 500;\">. You can use the checkboxes to accept\/reject a change or see what it consists of. Leave the checkbox untouched to accept the change and untick it to reject the change.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 500;\">Once you are done with all the comments and changes, click on <\/span><b>End Review<\/b><span style=\"font-weight: 500;\"> on PowerPoint&#8217;s ribbon.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 500;\">This ends the complete process. Now, you know how to compare PowerPoint presentations files and how to combine PowerPoints for a polished end product.\u00a0<\/span><\/p>\n<h2><b>Can you compare two versions of pictures on PowerPoint?<\/b><\/h2>\n<p><span style=\"font-weight: 500;\">Yes, you can compare two versions of pictures on PowerPoint. The Revisions pane will let you know if any of your pictures have been moved and\/or resized. It will also alert you if additional images have been added or older ones been deleted.\u00a0<\/span><\/p>\n<h2><b>Can you compare two versions of animations on PowerPoint?<\/b><\/h2>\n<p><span style=\"font-weight: 500;\">No, you can\u2019t compare two versions of animations on PowerPoint. PowerPoint will alert you telling that there is a \u201cNon-mergeable content: Animations\u201d. It will only let you bulk accept or bulk reject all changes on the slide, rather than choosing them one at a time.<\/span><\/p>\n<h2><b>Can you compare transitions on PowerPoint?<\/b><\/h2>\n<p><span style=\"font-weight: 500;\">Yes. You will see transition comparisons easily if you use the <\/span><b>Details<\/b><span style=\"font-weight: 500;\"> section of the revisions pane that indicates it using an icon to the side of the slide itself.\u00a0<\/span><\/p>\n<h3><b>Conclusion<\/b><\/h3>\n<p><span style=\"font-weight: 500;\">Besides using the compare feature on PowerPoint to compare and combine presentations, you can ask or educate your team members to use the <\/span><b>New Comment<\/b><span style=\"font-weight: 500;\"> button on the review tab, or use coloured rectangular boxes to write their suggestions.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you work with a team, you will often have to accommodate feedback and changes suggested by everyone in the team. The real problem is to collate all the suggestions and implement them in a single PowerPoint presentation. Often, people will have different ways of giving feedback. Combining all the opinions from different people marked [&hellip;]<\/p>\n","protected":false},"author":15,"featured_media":13317,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[430],"tags":[],"class_list":["post-13316","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.4 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Compare and Combine PowerPoint Files - SlideBazaar<\/title>\n<meta name=\"description\" content=\"Whenever you receive a PPT file after review, you might need to compare &amp; combine the PowerPoint file with the original.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/slidebazaar.com\/blog\/how-to-compare-and-combine-powerpoint-files\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Compare and Combine Two Versions of a PowerPoint File?\" \/>\n<meta property=\"og:description\" content=\"Whenever you receive a PPT file after review, you might need to compare &amp; combine the PowerPoint file with the original.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/slidebazaar.com\/blog\/how-to-compare-and-combine-powerpoint-files\/\" \/>\n<meta property=\"og:site_name\" content=\"SlideBazaar Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/slidebazaar\/\" \/>\n<meta property=\"article:author\" content=\"https:\/\/www.facebook.com\/skpswat\" \/>\n<meta property=\"article:published_time\" content=\"2022-07-13T06:32:54+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-12-13T11:49:16+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/Compare__Combine_PowerPoint.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"900\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Swathi Krishna\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@SlideBazaar\" \/>\n<meta name=\"twitter:site\" content=\"@SlideBazaar\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Swathi Krishna\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/slidebazaar.com\/blog\/how-to-compare-and-combine-powerpoint-files\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/slidebazaar.com\/blog\/how-to-compare-and-combine-powerpoint-files\/\"},\"author\":{\"name\":\"Swathi Krishna\",\"@id\":\"https:\/\/slidebazaar.com\/blog\/#\/schema\/person\/ff63d3bececf2cb64a6e5bb543fba9c8\"},\"headline\":\"How to Compare and Combine Two Versions of a PowerPoint File?\",\"datePublished\":\"2022-07-13T06:32:54+00:00\",\"dateModified\":\"2022-12-13T11:49:16+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/slidebazaar.com\/blog\/how-to-compare-and-combine-powerpoint-files\/\"},\"wordCount\":1117,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/slidebazaar.com\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/slidebazaar.com\/blog\/how-to-compare-and-combine-powerpoint-files\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/slidebazaar.com\/blog\/wp-content\/uploads\/2022\/07\/Compare__Combine_PowerPoint.jpg\",\"articleSection\":[\"PowerPoint How To\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/slidebazaar.com\/blog\/how-to-compare-and-combine-powerpoint-files\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/slidebazaar.com\/blog\/how-to-compare-and-combine-powerpoint-files\/\",\"url\":\"https:\/\/slidebazaar.com\/blog\/how-to-compare-and-combine-powerpoint-files\/\",\"name\":\"How to Compare and Combine PowerPoint Files - 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